Updating employee information forms
Before the employee starts work and receives his or her first paycheck, there are some forms you are required to have the employee complete.
These forms must be completed by every employee, according to both federal and state laws. Department of Labor (under the Wage and Hour Division) has specific requirements for payroll and personnel records that must be kept on all employees.
When these forms are completed, you should keep them in a specific location, available to employees and others who need to see them. Federal, state, and local agencies can also audit your employee records for a variety of reasons, so keeping records is important.
All new hires must complete Form W-4 before receiving their first paycheck.
Student employees, and other non-benefits-eligible employees should NOT complete this section.
It includes getting an Employer ID number, registering with the IRS for tax reporting and payments, and with your state (if state income tax is required).Each new employee must complete a job application form, even if this person has already submitted a resume for the job.